These terms and conditions for HHR ehf. (hereinafter the “Terms”) form an integral part of the agreement between the Company and HHR ehf, a company incorporated under the laws of Iceland with its registered seat at Dalsel 25, IS-109, Iceland, Reg. No. 5302201760 (hereinafter “HHR”).
You can use our services in the web application, browse our website or request support. When you use our service or otherwise provide us with information about you for example when creating your profile, we use the information about you to duly provide our services, to make our services better and to provide you with relevant answers to your questions..
Our services are not intended for children under 16 years of age. We do not process personal information of children under 16 years of age. If you were not 16 years old, please do not use our website without the permission and supervision of your legal representative.
When you use our services, it is important for us that you fully understand how and why we process your information and that you are acknowledged with your rights.
We have tried to describe everything as clear and simple as possible, but if you do not understand some of the used terms, such as personal information, IP address, or cookies, we suggest that you first familiarize yourself with the glossary of key terms in Annex A to this Policy. However, if anything remains unclear, you can contact us at any time through the contact section on our website.
The information we collect about you differs on the basis of whether you are an individual who is trying to find employment through the HHR System (“User”) or a representative of a company which tries to find employees through the HHR System (“Employer”).
If you are a User, we collect the following information:
If you are an Employer, we are the data processor regarding most of your personal information. In that case the information we process about you depends on the Data Processing Terms that your company has agreed to. However, there is still some information that we process as the controller:
We use the information we collect to provide you with our services, in particular to enable you to join the HHR System, to enable you to work with the HHR System properly, to give you the opportunity to provide the most relevant information about you to get your desired job or, conversely, to give your company the opportunity to find the most suitable employee. We further use your personal information to maintain, protect and further improve the HHR System.
The information we collect, including your personal information, is also used to protect ourselves and other Users of our services.
Your e-mail address can be used for sending you newsletters about our services, such as an announcement of planned changes or improvements.
We use the information gathered from cookies to improve the User experience and the overall quality of our services. To do this, we use several third-party services such as Google Analytics and other services listed in Annex B to this Policy.
The legal basis for processing your personal information varies depending on whether you are a User or an Employer:
Every time you apply for an Employer’s job offer, if you are a User, we will ask for your consent to share your personal data in the application and that you have provided in your HHR profile to this Employer. If you withdraw your application from a specific Employer, this is considered as withdrawal of your consent to share your application with this Employer and HHR will retract the information immediately from this Employer.
Be assured that if we at any time would like to use information about you for purposes not contained in this Policy, we will always inform you beforehand and give you the opportunity to stop using our services.
Our legitimate interests in processing your personal information are:
Your personal information is always stored and processed only for the time necessary to meet the purpose for which it was collected. For example, if you decide to delete your HHR System account, we will store your personal information for an additional 30 days grace period, in case that you decide to restore your account, and after this period your personal information will be erased.
When we share your personal information with Employers, we grant them access for a maximum period of 1 year after your application for a job. After 1 year since your application or when you withdraw the application, the Employer is no longer able to see your personal information in the HHR System.
It should be noted that we cannot delete your information which an Employer that you contacted may have stored in relation to your job application. Therefore, you must contact the relevant Employer to request such deletion.
Please note that in some cases, we might store some of your personal information for a longer period, especially when prescribed by law (such as tax law) or when we need it to protect our legitimate interests (such as when we have a mutual dispute pending at court and we need the information to prove that you were our customer). In these cases, we store only the personal information necessary for such purpose and delete it as soon as possible.
HHR takes care of personal information protection and never sells your personal information to third parties. When you apply for a job at an Employer, we pass your personal information to the Employer. The purpose of allowing the Employer to access your information is necessary in order for the Employer to communicate with you, the User, as its potential future employee.
If you authorize in your HHR’s Profile so called “head-hunting” with the relevant settings, you agree that HHR’ employees may view your information for the purpose of assessing whether you are qualified for a certain job and possibly contact you regarding the job.
Moreover, we may pass your personal information to third parties for the above-mentioned purposes to the extent necessary (see below).
As explained above, your personal information will be shared with registered Users and Employers in the HHR System. If you are a User, only Employers to whom you have applied for a job may see your personal information. If you are an Employer, your personal information may only be seen by other Employers and Users if you place it into your job offer.
We may further forward your personal information to cloud service providers who ensure data transfer between us and you, our service technicians and service partners who provide support and maintenance services, our developers, our legal advisors in case of contract preparation or dispute resolution and external accounting and tax advisers.
We share information about your use of our HHR System with third parties who provide communication and marketing services to us.
We process your personal information on the territory of the European Union and the European Economic Area and pass it on to our US partners in accordance with applicable law. If we pass your personal information to the United States of America, we only use those services that are certified under the Privacy Shield to guarantee an adequate level of protection even after they are transferred. If you are interested in finding out where your specific information is located, you can contact us at www.hhr.is at any time and we will happily solve your request.
If we pass on your personal information to third parties, we always do so on the basis of an adequate agreement with these persons to be able to monitor how your personal information is handled by third parties.
Ensuring the security of your personal information is our important duty and commitment. That is why we are trying to make the best possible security precautions to prevent abuse or other unauthorized interference with your personal information. To secure your personal information, we have taken the following measures:
You have the following rights in relation to our processing of your personal information:
Your rights are explained below to help you get a clearer idea of what they mean. You can exercise all your rights by writing to us at www.hhr.is. You can file a complaint with the Supervisory Authority, which is The Office for Personal Data Protection (https://www.personuvernd.is/information-in-english/).
The right of access means that you may ask us at any time to confirm whether personal information concerning you is processed or not, and if it is, then you have the right to access all the information and information for what purposes, to what extent and to whom it is made available, how long we will process it, whether you have the right to rectification, erasure, restriction of processing, or objection against the processing of personal information, where we obtained the personal information, and whether your personal information is processed for automated decision making, including profiling.
The right to rectification means that you may ask us at any time to correct or supplement your personal information if it is inaccurate or incomplete.
The right to erasure means that we have to erase your personal information if (i) it is no longer necessary for the purposes for which it was collected or otherwise processed, (ii) the processing is unlawful, (iii) you object to the processing, and there are no overriding legitimate reasons for processing, (iv) it is imposed on us by a legal obligation or (v) you have withdrawn a consent with us processing your personal information (provided that the specific personal information has been processed based solely on your consent).
The right to restriction of the processing means that until we resolve any disputed questions about the processing of your personal information, we must restrict the processing of your personal information.
The right to data portability means that you have the right to obtain personal data that concern you and which you have provided to us and which are processed by automatic means and on the basis of consent or contract, in a structured, commonly used and machine-readable format, and the right to have these personal data transferred directly to another controller.
The right to objection means that you may object to the processing of your personal information that we process for the purposes of our legitimate interests, especially for direct marketing purposes. If you oppose processing for direct marketing purposes, your personal information will no longer be processed for this purpose.
Is a software developed by HHR ehf. for recruitment which may be accessed through our website.
A firewall is part of a computer network that increases security of network traffic, protecting the device from unwanted attacks by others.
An IP address is the device ID in the network using the Internet protocol.
Malware is a malicious computer program that has the purpose of intruding into a computer network and damaging it or stealing data.
Personal information means all information about your person that we process, and which may lead to your direct or indirect identification.
Privacy Shield is a tool to ensure the adequate protection of personal information that is transferred to the United States of America. This tool has been created by the European Commission in cooperation with the governmental authorities of the United States of America.
A device is a personal computer, a server, or a mobile device, including tablets.
Cookies are small text files that websites store on your computer or mobile devices when you start using them. For example, pages will remember your preferences and actions you’ve done (such as logins, language, font size, and other display preferences) so that you do not always have to re-enter them and can browse more easily and comfortably.
Below you can learn more about all the cookies we use.
We use some cookies to make our website work properly, for example:
Unfortunately, there is no way to prevent using these cookies other than to stop using our website or completely disabling cookies in your web browser.
Our website, like most other websites, also includes third-party functionalities. A common example is incorporating a third-party video service onto our website. Deleting these cookies is likely to disable the functionality provided by these third parties. If you do not wish to use these third-party services or do not want us to store third-party cookies on your device, you can opt-out by changing the settings in your web browser.
Our websites include these third-party cookies:
Allows you to share the content of our websites on social networks or to log in to HHR System via Facebook, Google or Twitter or to contact someone directly from our website by writing via Messenger.
The privacy implications in this area will differ from social network to social network and will depend on the privacy settings you have selected on these networks.
Below you will find a link to the cookie settings in each browser: